How much time does rekeying waste?

UK trade businesses using separate tools for jobs, accounting and payroll typically spend 15-20 hours per week rekeying data between systems. This includes re-entering timesheet hours into payroll, posting invoices into accounting software, reconciling job costs, and duplicating customer and supplier data.

What is integrated job management?

Integrated job management means running your jobs, accounting, payroll, CIS and VAT from a single platform. When a timesheet is approved, it feeds payroll AND job costing. When an invoice is raised, it appears in the accounts instantly. No rekeying, no reconciliation.

Stop Rekeying: Save 15+ Hours a Week

Every hour your team spends typing the same data into Tradify, then Xero, then BrightPay, then a spreadsheet — is an hour wasted. There's a better way.

The Rekeying Problem

Most UK trade businesses use 3-5 separate tools. Every tool boundary means data entry — again and again.

A typical week in a multi-tool business

Enter timesheet hours into job management tool
Re-enter the same hours into payroll software
Create invoice in job tool, then re-enter in Xero
Post payroll journals manually into accounting
Export CIS data from payroll, re-enter into CIS tool
Reconcile job costs in a spreadsheet because no system has the full picture
Chase discrepancies between systems every month

The same week with myJobManager

Approve timesheets — hours feed payroll and job costs
Raise invoice — it's already in the accounts
Run payroll — journals post to the GL automatically
CIS deductions calculated and returned to HMRC automatically
Job profitability visible in real time — no spreadsheets
VAT return pulls from one source of truth
Zero rekeying. Zero reconciliation.

The Real Cost of Rekeying

15-20hrs

Per Week Wasted

Office staff spend 3-4 hours a day retyping data that already exists in another system.

23%

Error Rate

Manual data entry has a typical error rate of 1-4%. Across hundreds of entries per week, mistakes compound.

2-3 days

Month-End Close

Reconciling between systems at month-end takes days instead of minutes when data lives in one place.

How Integration Works in Practice

Every action flows through the system automatically — enter it once, it appears everywhere.

Quote Accepted

Job created automatically with all line items, labour allocations and material requirements carried over.

Timesheet Approved

Hours feed into payroll calculations AND update job labour costs — simultaneously, from a single entry.

Invoice Raised

Appears in the general ledger instantly. DR Trade Debtors, CR Sales and CR VAT — no manual journal posting.

Payroll Run

RTI submitted to HMRC. Payroll journals post to the GL. NEST contributions calculated. CIS deductions recorded. All automatic.

More Guides & Comparisons

Quote to Final Accounts Why Integrate Jobs & Accounts CIS Deductions Guide

myJobManager vs Tradify myJobManager vs Xero myJobManager vs Fergus

Ready to Stop Rekeying?

Enter data once. Let it flow through jobs, payroll, accounts, CIS and VAT — automatically.